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AVDC John Hampden logoAylesbury Vale District CouncilAVDC John Hampden logo

For those of you who play at Council venues, you may notice something different has happened to your pitch!

Approximately 60 ton of sand has been spread across each pitch together with thousands of spike holes!

This is how Meadowcroft looks right now:

I asked one of the contractors why they were doing this and he replied:

"Drainage mate"

So there you have it.

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At a special Management Committe Meeting held on Tuesday 10th July 2007, it was decided that all clubs using council pitches as their ground will be personally responsible for securing a pitch for their game.  This is a departure from last season and will be effective immediately.  All the league fixtures are now out, so get your pitch booked now.

01296 585182

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IMPORTANT THINGS TO REMEMBER

1.        ALL NON-INVOICED BOOKINGS MUST BE PAID FOR TWO FULL DAYS PRIOR TO PLAY.

2.        TELEPHONE BOOKINGS MUST BE CONFIRMED BY E-MAIL WHENEVER POSSIBLE.

3.        PITCH CANCELLATIONS MUST BE MADE A FULL 2 WORKING DAYS BEFORE THE ORIGINAL BOOKING DATE.

4.        FAILURE TO PAY FOR ANY OUTSTANDING BOOKINGS MAY RESULT IN THE CRICKET SQUARE, ALL WEATHER PITCH OR GRASS PITCH NOT BEING MADE READY FOR PLAY.

6.        GRASS PITCHES, ALL WEATHER PITCHES OR CRICKET SQUARES THAT HAVE BEEN BOOKED AND THEN CANCELLED BY THE REFEREE OR UMPIRE WILL NOT BE REFUNDED.

7.    IF AVDC HAS TO CANCEL A BOOKING, ANY PRIOR PAYMENT WILL BE CARRIED OVER TO YOUR NEXT BOOKING OR REFUNDED.

         CONTACT NUMBER FOR WEEK-ENDS:

Please note: This number is for emergencies only

Mobile – 07976 757715

PLEASE NOTE: IT IS YOUR RESPONSIBILITY TO ENSURE YOUR PITCH OR SQUARE IS RESERVED FOR YOUR GAME. PLEASE TELEPHONE AND CONFIRM YOUR BOOKING TIME AND DATE BY WEDNESDAY BETWEEN THE HOURS OF 10.00am – 5.00pm.

 AVDC values your custom and we hope that this information will be helpful. Should you have any questions or require any further assistance on these issues please contact me on (01296) 585182 or call into the office between 10.00am & 4.00pm Monday to Friday for a friendly chat.

PRICE LIST FROM 1st APRIL 2007

GRASS PITCHES

Adult - Per match

£49.10

ALL WEATHER PITCHES - Meadowcroft

Peak Time – 1/3rd area – Per hour

£16.60

Peak Time – 2/3rd area – Per hour

£33.10 

Peak Time – full area – Per hour

£49.70 

 

 

Off-Peak Time – 1/3rd area – Per hour

£11.10

Off-Peak Time – 2/3rd area – Per hour

£22.10

Off-Peak Time – full area – Per hour

£33.10

 

 

Floodlights – 1/3rd area – Per hour

£6.10

Floodlights – 2/3rd area - Per hour

£12.10

Floodlights - full area - Per hour

£18.20

Please note:       OFF PEAK times are MONDAY – FRIDAY - 09:00 to 17:30

AYLESBURY VALE DISTRICT COUNCIL – SPORTS PITCH TERMS AND CONDITIONS OF HIRE

1.      In these conditions the expression “the hirer” shall include in addition to the person whose signature is on the form of the application for the hirer of the All Weather Pitch / Sports Grounds, the Association, Club or Body (if any) on whose behalf such person shall purport to act. The expression “Pitches” shall include facilities for changing accommodation, accommodation for spectators and such other facilities as may be included in the hiring.

2.      All applications for the hire of the All Weather Pitch / Sports Grounds must be made in writing on forms obtained from AVDC, and submitted forty eight hours prior to the event, stating the purpose for which the accommodation is required. The Council reserves the right to refuse or cancel a letting to any person.

3.      When applications are made for pitches the hirer must pay the full fee as specified in the price list no later than forty-eight hours before use unless the hirer has agreed to make settlement against a monthly invoice sent by the AVDC Finance department. The hirer shall also pay for any extra time taken over the booked period and for any damage done during the period of hire. If payment is not received promptly, bookings may become void and may be re-booked by other customers.

4.      In the event of the hirer wishing to cancel a booking s/he will be liable to pay the Council the full hire charge unless the hirer informs the council at least 2 full working days prior to the commencement of the booking.  For a weekend booking this would normally mean that notification of cancellation must be received no later than the end of the working day on the Wednesday prior to the booking.

5.      The letting of pitches shall not be deemed complete and no public announcement or ticket issued until booking has been accepted by the council and shall receive the official receipt of the Council thereof.

6.      The Council do not under any circumstances accept responsible in respect of any damage to or loss of any property, article or things whatsoever, placed or left at any of its facilities by or by order of the hirer.

7.      The hirer shall comply with any reasonable requirement of an authorised person who is responsible for the enforcement of these regulations and conditions, and is required by the Council to prevent the use of any article, appliance or apparatus, and to prevent any event, exhibition or performance which s/he may consider objectionable or dangerous.

8.      The Council reserves the right to cancel any booking by giving notice in writing to the hirer. At the time and in the event of so doing the Council shall return to the hirer any monies paid but will not be liable to the hirer for any loss or damaged s/he sustains out of any such cancellation.

9.      The scale of the charges includes the use of the pitch together with such dressing accommodation and other equipment as is available and provided by the Council at the facility at the time of hire. Floodlights for the AWP are excluded from this facility for which there is an additional charge.

10.  The Council do not take any responsibility with respect to sale or collection of tickets, the receipt of entrance money, or the taking checks or passes, or in respect of any loss or damage sustained by the action of any people for the time being in the hirer’s employment, or in any other way.

11.  Every hirer for an event at which children will be present must satisfy the Council that a sufficient number of adults accompany them.

12.  In addition to the matters set out herein the hirer shall comply with and observe the Bylaws and regulations provided for the general regulation of the user of the facility, copies of which are displayed on the premises and it shall be the duty of the hirer to inspect such Bylaws and Regulations and to acquaint him/herself with the contents thereof. Whether or not the hirer shall inspect such Bylaws and Regulations s/he shall be deemed to have made inspections and have under taken to comply with and observe the same.

13.  INSURANCE. 
It is the responsibility of the hirer to effect whatsoever policy or policies of insurance they may need to cover the risk to which they are exposed arising out of, or by reason of the hiring. All clubs will require public liability insurance in excess of  £2,000,000.

USER REGULATIONS FOR FOOTBALL PITCHES AND SPORTS FACILITIES

Throughout these regulations “The Council" means Aylesbury Vale District Council acting by and through the District of Housing Health and Leisure or any authorised person deputising. The All Weather Pitch refers to the artificial sports ground and accompanying changing facilities at Meadowcroft in Aylesbury. The Sports Grounds refer to any of the following sports grounds and accompanying changing facilities, Alfred Rose Park, Bedgrove Park Bowlers Field, Edinburgh Playing Field, Meadowcroft Grass Football Pitches and Walton Court/Hannon Rd.

Flags and Poles

Home teams will be responsible for collecting, siting and returning flags and poles to the grounds man on site, at the beginning and end of their match.  

Muddy Boots

Hirer/team members are requested not to wash their muddy boots or other items in the showers, sinks or toilets. Failure to comply could result in the club being fined or refused further bookings. Managers are requested to ensure that all team members are aware of the User Regulations.

Pitch Attendants

Persons using the above facilities must not hinder the Pitch Attendants whilst they are carrying out set duties, nor should the Hirer instruct Pitch Attendants to perform other tasks that are not part of their duties.

Loss Damage or Injury

Admittance to the All Weather Pitch or Sports Grounds is on the express conditions that neither The Council, Officers or Servants shall be held responsible for or liable for any loss, damage or injury whether to property or person, except for death or personal injury caused by the negligence of The Council, it’s Officers or Servants.

Customer Care

Aylesbury Vale District Council will provide a tick sheet for your comments. Please put your team name at the top of the page together with the number of your allocated pitch and changing room. It is important that these sheets are filled out as it will enable us to improve this service.

Cancellation Policy

Grass Pitches: Must be cancelled at least 2 full working days before your game.

All Weather Pitch (single bookings): Must be cancelled by Friday 3.00pm before your game

All Weather Pitch (block bookings): Must be cancelled at least one week prior to the booking.

If you do not cancel your booking within these prescribed notice periods you may be required to pay the hire charge.  We will not take any further bookings until all arrears have been paid.

The Council reserves the right to cancel a booking prior to the commencement of a match. In this case a full refund will be given

Change of Venue

The Council may at any time change the location of a booking. This may occur if it is considered by The Council that a pitch requires to be rested.  Failure to rest pitches may render the pitch unplayable for the remainder of the season Therefore Clubs are requested to co-operate fully when it becomes necessary to relocate a match.

Children

No children under the age of 10 years shall be allowed to use he facility unless accompanied by a responsible Adult, Parent or Guardian.

Animals

No animals are allowed in the All Weather Pitch area other than Guide Dogs.

Nuisance or Annoyance

No persons shall use indecent or offending language; behave in an indecent or offensive way, or in a manner endangering the safety and enjoyment of other users. No person shall spit, pollute, contaminate or foul any facility in the building, nor damage, deface or misuse any part of the facility in the building. No person shall damage deface or misuse any part of the facility or equipment. Neither shall they operate radios so as to cause a nuisance or annoyance.

No person shall smoke in a “NO SMOKING” designated areas, nor shall they bring intoxicating or alcoholic liquors into the facility. No crockery or glass bottles shall be taken onto the pitch or into the changing rooms.

Litter must be deposited in the bins provided.

No person shall use or attempt to make use of the dressing room reserved for persons of the opposite sex (with exception of children under the age of 7 years accompanied by a parent or guardian)

Enforcement

Any person offending against the foregoing regulations or whose conduct in the view of The   Council is unsatisfactory, may be ejected from the facility, refused further admission and may also be liable for prosecution.